Kazimierz Pułaski Foundation is a leading Polish think-tank specializing in foreign policy and international security.
Due to the dynamic development of the annual high-level conference – Warsaw Security Forum, which is a platform for dialogue on international security policy between the European Union and NATO, we are looking for candidates for the following positions:
Job description:
The Organizing Committee is responsible for the implementation of the demanding event which is the Warsaw Security Forum. We are looking for a person to join our team who will support administrative and logistic activities:
- preparation, printing and management of printed materials
- close cooperation with the team and supporting the team in other works
- work with databases and CRM
- ongoing support for the activities of the Organizing Committee
- cooperation with the communication department
Requirements:
- fluent knowledge of English and Polish in oral and writing
- good knowledge of Microsoft Office and Google Workspace tools
- excellent communication and interpersonal skills
- excellent organizational skills and high degree of independence
- good manners;
We offer:
- the opportunity to gain experience in the best think-tank in the field of defense and national security in Poland (Casimir Pulaski Foundation – No. 1 Defense and National Security Think Tank in Poland according to 2019 Global Go To Think Tank Index Report)
- the opportunity to work in a dynamic, international, and friendly environment – the human factor is half of everyday satisfaction for us!
- employment based on an employment contract
- free access to a wide range of training courses organized by the European Academy of Diplomacy
Job description:
The Organizing Committee is responsible for the implementation of the demanding event which is the Warsaw Security Forum. We are looking for a person to join our team who will support administrative and logistic activities:
- cooperation in the organization of events accompanying the conference (bilateral meetings, receptions and working formats)
- cooperation in the process of registering participants for the conference
- cooperation in the coordination of logistics processes
- selection of service providers, negotiating terms of cooperation
- preparation, printing and management of information materials necessary for the efficient handling of the event
- close cooperation with the team and supporting the team in other works
Requirements:
- fluent knowledge of English and Polish in oral and writing
- experience in organizing events, travel agency or customer service is welcome but not obligatory
- good knowledge of Microsoft Office and Google Workspace tools
- excellent communication and interpersonal skills
- excellent organizational skills and high degree of independence
- good manners;
We offer:
- the opportunity to gain experience in the best think-tank in the field of defense and national security in Poland (Casimir Pulaski Foundation – No. 1 Defense and National Security Think Tank in Poland according to 2019 Global Go To Think Tank Index Report)
- the opportunity to work in a dynamic, international and friendly environment – the human factor is half of everyday satisfaction for us!
- employment based on an employment contract
- free access to a wide range of training courses organized by the European Academy of Diplomacy
The cooperation would take place on the basis of a contract of mandate. The preferred start date is May 2023.
Job description:
The Warsaw Security Forum as the largest security conference in the region has many business and institutional partners. A person in the position of Partner Coordinator would be responsible for:
- ongoing cooperation with other members of the Warsaw Security Forum Organizing Committee
- constant contact with conference partners
- handling inquiries from partners (including contact with other departments of the Foundation)
- coordination of partnership agreements and their implementation during the Warsaw Security Forum
- cooperation in organizing events dedicated to partners (bilateral meetings, parties and working formats)
Requirements:
- fluent knowledge of English and Polish in oral and writing
- good knowledge of Microsoft Office and Google Workspace tools
- availability in May-October (until October 7 inclusive)
- excellent communication and interpersonal skills
- excellent organizational skills and high degree of independence
- good manners;
We offer:
- the opportunity to gain experience in the best think-tank in the field of defense and national security in Poland (Casimir Pulaski Foundation – No. 1 Defense and National Security Think Tank in Poland according to 2019 Global Go To Think Tank Index Report)
- the opportunity to work in a dynamic, international and friendly environment – the human factor is half of everyday satisfaction for us!
- free access to a wide range of training courses organized by the European Academy of Diplomacy
The cooperation would take place on the basis of a contract of mandate. The preferred start date is May 2023.
Job description:
We invite you to join the team which, within the Warsaw Security Forum Organizing Committee, is responsible for care and contact with the participants of the event, in particular:
- work with databases
- ongoing contact with invited participants
- cooperation with other departments, as part of the implementation of their tasks
- coordination of incoming materials from participants
- handling incoming requests for participation
- preparation of invitations for dispatch
- preparation of other printed materials
- cooperation with other members of the Organizing Committee
Requirements:
- fluent knowledge of English and Polish in oral and writing
- good knowledge of Microsoft Office and Google Workspace tools
- availability in May-October (until October 7 inclusive)
- excellent communication and interpersonal skills
- excellent organizational skills and high degree of independence
- good manners;
We offer:
- the opportunity to gain experience in the best think-tank in the field of defense and national security in Poland (Casimir Pulaski Foundation – No. 1 Defense and National Security Think Tank in Poland according to 2019 Global Go To Think Tank Index Report)
- the opportunity to work in a dynamic, international and friendly environment – the human factor is half of everyday satisfaction for us!
- free access to a wide range of training courses organized by the European Academy of Diplomacy
Foundation Casimir Pulaski University offers unpaid internships in its Warsaw office. Internships last from 5 to 12 weeks and include at least 20 hours a week. Each trainee is assigned a tutor.
During the internship, there is a possibility of free participation in some events organized by the Foundation. Casimir Pulaski Foundation and its sister foundation - the European Academy of Diplomacy.
Cooperation ends with the issuance of a certificate of completed internships, and in the case of exceptionally successful cooperation also a recommendation. We also do not rule out presenting selected interns with a job offer at the Foundation.
Sample tasks:
- support for permanent projects of the Foundation, such as the Warsaw Security Forum
- support for the organization of events: conferences, debates, expert seminars
- taking notes, event reports, website posts, social media content
- contribution to the development of the Foundation: improving procedures, documents, graphics, supplementing databases, etc.
Requirements:
- fluent knowledge of English and Polish in oral and writing
- education: completed at least the first year of bachelor's studies; preferred majors: international relations, European studies, law, economics, but also computer graphics, IT or related
- very good knowledge of MS Office package
- good editing skills and correspondence in Polish and English
- knowledge of current issues in the field of international security, international relations or the defense industry
- high independence, commitment and conscientiousness in performing tasks
- organizational skills
- great competence in interpersonal communication
- good manners.
The Casimir Pulaski Foundation (CPF) offers the opportunity to volunteer at the Warsaw Security Forum during the 3rd and 4th October 2023. The Volunteering program is unpaid and will last 3 to 4 days (including the training sessions in the run up to the event).
Volunteers will have the opportunity to participate in one of the biggest security conferences in the region, network with its participants and participate in some workshops organized by the Casimir Pulaski Foundation and its sister foundation – the European Academy of Diplomacy. Additionally, volunteers will get a 200 PLN worth voucher to be spent on courses offered by the European Academy of Diplomacy within 12 months after receiving it.
At the end, the volunteer will be awarded a certificate acknowledging his/her work at WSF 2023.
There are different roles that the volunteers can take during the Warsaw Security Forum:
- Supervising the conference rooms
- Collaborating with the media
- Registering WSF participants
- VIP Liaison Officer
- Attending at the information desk and helping participants
- Airport service
- Assisting with the WSF coverage on its social media channels
- Supervising the smooth functioning of the dedicated online platform
Requirements:
- Very good knowledge of English (at least level C1);
- Knowledge of Polish language is an asset
- Education: Completion of at least one year of undergraduate studies; preferred programs: International Relations, European studies, law, economics, journalism, tourism, marketing. Also IT, computer graphics or related majors;
- Very good knowledge of MS Office (MS Word, MS Excel, MS PowerPoint); good command of Google Workspace
- Ability to create graphics and/or websites are an asset;
- Ability to edit texts and conduct correspondence in English;
- Knowledge of current issues related to international security, international relations and the defence industry;
- High level of independence, exceptionally high commitment and conscientiousness in performing tasks;
- Strong organisational skills;
- Excellent interpersonal communication;
- Impeccable manners.
Application process:
To apply for the volunteering program, please fill out the application form in English. The form itself takes less than 15 minutes to complete, however it requires a CV and a cover letter (optional) as attachments.
You can apply to volunteer at WSF 2023 until August 28th, 2023.
Applications submitted in any other way will not be considered.
If you have any questions or doubts, please contact us by e-mail: wsf@pulaski.pl